education consultancy registration in Nepal

 

Education Consultancy Registration in Nepal: Focus on ECIS (Bagmati Province)



1. Why Registration Matters

A significant number of education consultancy registration process in Nepal operate illegally—charging high fees without transparent practices or proper documentation. Many do not hold valid licenses or registrations, creating risks for students and undermining the sector’s integrity.

Nepal’s legal framework mandates that consultancies obtain official permission from regulatory authorities, ensuring professionalism, accountability, and student protection.


2. Legal Framework & Governing Bodies

The following laws govern consultancy registration:

  • Companies Act, 2063 (2006): Governs company incorporation
  • Education Act, 2028 (1971) and Directive for Educational Consultancy Service, 2073 BS (2016): Define licensing requirements
  • Related acts include the Consumer Protection Act, 2075 BS (2018) and Foreign Employment Act, 2064 (2007)Key authorities:
  • Office of Company Registrar (OCR): Incorporates the company
  • Inland Revenue Department (IRD): Issues PAN/VAT
  • Ward Office (Municipality): Local business registration
  • Ministry of Social Development (MoSD)—specifically the Bagmati branch: Issues the consultancy license.

3. Step-by-Step Registration Process

Step 1: Company Registration (OCR)

  • Reserve a unique company name (via OCR portal at camis.ocr.gov.np)
  • Prepare Memorandum of Association (MOA) and Articles of Association (AOA), citizenship certificates, passport photos, lease agreement, proof of capital, and application forms.
  • Submit to OCR, pay registration fees, and obtain the Company Registration Certificate (typically in a few days to weeks)

Step 2: Tax and Local Registration

  • Register for PAN (Permanent Account Number); VAT if turnover exceeds thresholds.
  • Register with the Ward Office for local business licensing, submit address proofs, pay local fees.

Step 3: ECIS Portal Registration (Bagmati Province)

  • In Bagmati Province, there's a mandatory ECIS portal (ecis.bagamati.gov.np) for online registration.
  • Create an account, select services (counseling, prep classes, language teaching), upload required documents, and await official verification.

Step 4: Licensing from Ministry

  • Submit a formal license application to MoSD (Bagmati). Required documentation typically includes:

Document Type

Examples

Legal company documents

Registration Certificate, MOA/AOA, PAN/VAT

Property proofs

Lease agreement (min. 2 years), owner’s citizenship, landownership documents

Staff qualifications

At least two counselors with bachelor’s degrees and TITI certification

Partnerships

MOUs with ≥2 foreign universities

Financials

Tax clearance, audit report

Fees

Application fee (e.g., NPR 5,000), security deposit (e.g., NPR 100,000)

  • Inspection by MoSD officials to verify infrastructure and compliance follows submission. If successful, the consultancy receives an official license to operate.

Step 5: Renewal & Ongoing Compliance

  • Licenses must be renewed — usually annually or as per provincial regulations. Proper documentation and timely fee payment are required .

4. Typical Timeline & Costs

  • OCR company registration: A few days to weeks.
  • Tax and local registration: Immediately following company registration.
  • ECIS portal + licensing: 30 to 90 days depending on completeness of documentation and Ministry processing speed.

Estimated fees (approximate):

  • OCR registration fee: NPR 9,500–15,000
  • PAN registration: ~NPR 200
  • Stamp duty: ~0.5% of capital
  • Licensing fee: ~NPR 5,000; security deposit: ~NPR 100,000 (Bagmati example)
    Consultation or legal support: May add NPR 20,000–50,000 in service fees.

5. Insights from the Field

Real-world operations often involve revenue through commissions and service fees:

“They charge initial processing fees, documentation fees, visa processing fees… They usually have tie ups with universities that pay them a percentage of their fees…”

“You pay fees to the uni and uni give consultancy certain percentage… varies from 10–20 %…”

These practices underscore the importance of transparency and clear agreements, which licensing and regulation aim to enforce.

6. Conclusion & Recommendations

Registration is a multi-step but essential process that legitimizes an education consultancy registration in Nepal—especially in Bagmati Province via ecis bagmati. A well-prepared application with complete documentation ensures smoother processing and regulatory confidence.

Key takeaways:

  • Follow a clear path: Company registration → Tax & local permits → ECIS portal → Ministry license → Renewal.
  • Ensure compliance: Hire qualified staff, maintain financial transparency, and secure genuine partnerships.
  • Stay informed: Check the ECIS portal for updates and maintain timely renewals to avoid penalties.

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